Competition Setup Checklist

Step 1 – Upload competitor data

• Go to Upload
• Upload your prepared spreadsheet, or load the example dataset
• Check competitors appear correctly under Teams

If anything looks wrong here, fix the spreadsheet and re-upload. Everything downstream depends on this step.

Step 2 – Select active phases

• Go to Event settings
• Choose which phases are running (Shoot, Swim, Run, Ride, Beanbag)
• Set phase start times if required

Only active phases will appear in scheduling and printables.

Step 3 – Set class order

• Under Event Settings, go to Class order
• Drag classes into the order they will run during the day, ie Open Boys followed by Open Girls etc

This order drives:

• Competitor numbering
• Swim and run heat generation
• Overall flow of the timetable

Step 4 – Configure phase settings

Swim

• Number of lanes
• Heat duration
• Warm-up rules (if used)

Run

• Interval between starts
• Any grouping or spacing rules

Shoot / Ride / Beanbag

• Station counts
• Concurrency rules
• Special constraints (gun sharing, ride down, etc.)

Step 5 – Generate schedules

• Generate swim heats
• Generate run heats
• Generate shoot / ride / beanbag schedules

If something does not generate, the page will tell you what is missing (e.g. class order or lane count).

Step 6 – Manual adjustments (optional)

• Drag competitors between heats
• Protect or lock specific heats
• Adjust for real-world constraints

The system is designed to support organiser judgement, not replace it.

Step 7 – Printables & exports

• Competitor schedules
• Steward sheets
• Shooting labels
• Exports for scoring systems

Common mistakes to avoid

• Generating heats before setting class order
• Editing spreadsheets after scheduling (re-upload instead)
• Assuming blank data is an error (it is usually fine)

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